Whether you’re working on an M&A, raising money from investors, or creating a cure for diseases–large-scale business processes and transactions involve large amounts of sensitive data that need to be shared securely. This is where virtual data rooms can be useful Think of them as supercharged secret clubhouses that protect your confidential documents and files.

With the right VDR solution installed, it’s easier to collaborate and communicate with multiple partners, investors, and potential buyers. But the key to effective collaboration is to ensure that your documentation can be easily found and reviewed in a a timely manner. A well-organized, numbered, and clearly structured folder structure is critical as are features for search and versioning so that reviewers can swiftly discover what they need to move the process forward.

You’ll also need a VDR with detailed analytics on the user’s engagement and activities. This isn’t something traditional cloud virtual data rooms storage apps typically offer and is a vital tool to include in your VDR arsenal to boost communication and productivity during complex projects.

Lastly, the right VDR software will also provide you with knowledgeable and skilled client service agents who understand your specific business processes and have previous experience in supporting projects similar to yours. They will ensure that your project runs smoothly. If things do go wrong, they will get you back up and running quickly. If you’re looking for a VDR make sure you choose one that has multilingual support on the app, via email and phone and has customer service representatives who can communicate in your native language and provide videos that answer frequently asked questions.