With security issues, more virtual or hybrid meetings and the growing popularity of paperless board meeting formats Many organizations are looking into board portal software. However, not all tools are created equal and a variety of features can make the difference between a successful implementation and one that’s not as efficient or even reveals unforeseen weaknesses.
The main purpose of a board portal is to provide timely accessible and clear access to information. Evaluate how different tools and user interfaces can be a breeze to your board members based on their day-in-and-day-out actual board meetings. Consider the benefits you can offer mobile directors, like tablet apps, offline access, or support for remote approvals.
The majority of board members and secretaries have very limited time, so they need tools that are easy to use and will save them time. Choose a board-management system that has features that eliminate the need to reprint scans, copying or scanning physical documents. Electronic signatures, for instance can reduce the need to sign and re-distribute hard copies of documents. This aligns with sustainability goals, and enables more efficient and secure transmission of sensitive information.
Pricing can be a significant factor in deciding the best board of directors portal for your business. Be sure to inquire about the various editions available and be aware of any additional costs for administrators or committees training, or the amount of storage for data. Consider how long the product has been being sold, and whether other organizations in your industry have evaluated its durability and stability.
