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A data room for business is a safe, virtual storage space where companies share confidential documentation with external parties during due diligence processes. A data room is an essential tool for businesses going through M&A capital raising rounds, strategic reviews and tenders.
A good online data space provides an easy-to-use interface that is equally simple for the CFO as it is for an entry-level accountant. It also enables users to quickly upload and access large amounts of documents in just one click. Its folder structure is similar to physical file systems and it’s often logically designed to facilitate collaboration on files. Its comprehensive logging and reporting capabilities allow administrators to know who has accessed which document page and when.
Many data rooms provide various options for customization to accommodate each company’s unique requirements. For instance, some rooms offer various deployment options (cloud and on-premise) as well as per-page or per storage pricing as well as customizable logos along with terms and conditions, as well as general data room appearance and feel. They also provide a variety of tools, such as drag and drop tools and bulk uploads, as well as 25 file types and mobile applications. Some companies, such as iDeals are renowned for their intuitive features, such as a user friendly interface as well as automated workflow processes and industry-leading functionalities such as drag and drop, full-text search and Microsoft Office integrations. They also are transparent with their pricing, with no hidden fees or charges for additional storage or features. Customers can even test the service for free prior to buying.